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7th April 2018
Keeping track of your time, your invoices and your clients can be tricky when you’re a freelancer, so you probably need all the help you can get to keep freelance life as organised as possible. Don’t worry, there are loads of ways to keep your affairs in check, and we love using apps to keep track of things.
Here’s a list of some of our favourite apps for freelancers and contractors:
Toggl is a time tracker that allows you to keep tabs on the billable hours you’ve spent working on a particular project or for a specific client. Toggl is a great way of keeping you focused and helping you to prioritise jobs, especially if you’re prone to a bit of procrastination!
TeuxDeux is a simple to-do list app with drag-and-drop functionality that’s as easy to use as a piece of paper (but without the risk of it getting lost!). Unfinished tasks are automatically rolled over to the next day and you can set everyday tasks to appear on a recurring basis. Formatting features allow you to set important tasks in bold and to add clickable links.
Dropbox is a cloud-based file sharing service that allows you to access your documents from anywhere at anytime. By saving your files to the cloud, you can sync your Dropbox across multiple devices so you don’t have to email documents back and forth. Dropbox folders can be private or you can grant access to clients to allow real-time hassle-free sharing.
Wave is an accounting app that allows you to stay in control of your business expenses with ease. You can generate professional accounting reports, set automatic payment reminders, create recurring invoices and keep track of your receipts at the touch of a button.
Shake allows you to create, sign and send legally binding agreements and contracts directly from your mobile phone. You can generate and sign everything from non-disclosure agreements to payment terms straight from the app using one of their many free templates.
If you’re easily distracted, Focus Booster uses the ‘pomodoro’ technique to split your time in to 25-minute segments, with a 5-minute break included at the end. Timesheets are created automatically and the dashboard allows you to keep track of your weekday productivity levels and the time spent on each client.
Freedom allows you to block the websites that you are most easily distracted by – you can even block the entire internet! Simply input the apps/websites that you want to block access to, set a time session and off you go!
Mind Meister is a mind-mapping tool that’s great for brainstorming, note-taking and project planning, Mind Meister lets you capture, develop and share ideas visually. Collaborators are able to comment, update and discuss changes in real-time using the integrated chat feature.
Everyone knows these days that a social media presence is key to getting yourself out there as a freelancer. To avoid interrupting your workflow during the day, use Buffer to schedule social media updates for you. Buffer also gives you analytics for each update so you can see how many clicks, retweets, likes and shares you got on each post.
As a freelancer, your schedule and your finances can be quite unpredictable. Cushion helps you to keep on top of your cash flow by projecting future income and plan your future workload by managing projects to minimize overlap.
We hope this list is as useful to you as it has been to us in tracking what we get up to during the working week, and help you dedicate more time and energy to what you do best, rather than organising yourself, your time, your money and your clients.